How Van Hoek Bouw gets a grip on planning and administration with one smart app

Introduction

About Van Hoek Bouw

Van Hoek Bouw is a transparent, versatile and sustainable construction organization that specializes, among other things, in large-scale concrete structures, utility buildings and private new construction.

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Challenge

Separate documents and Excel

The workflow related to the planning and administration of Van Hoek Bouw employees did not meet all needs. The procedures were based on various forms and the planning was initially made in Excel. This resulted in rework, repetitive tasks and a lack of overview. The way of working was also error-prone and dependent on the experience and knowledge of individuals. Van Hoek Bouw had the ambition to tackle this process and go through our digital roadmap.

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Solution

Capacity planning & administration app

• Dynamic planning module that provides daily insight into the staffing of employees on projects, and the available capacity within the organization.
  
  
• Time administration and automatic verification of scheduled and completed hours.

• Request leave and automatic processing of leave in capacity planning.
  
  
• Trip accounting and mileage registration

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Outcome

Smart API links

The developed solution replaced the separate forms and documents with a single system. This system serves as a central platform where professionals, project leaders and administrative staff can exchange information with each other. By combining employees' acquired knowledge and experience with technological automation in the planning & administration app, VHB is effectively supported in its core tasks.

- Fewer errors

- Save time

- More insight