How Van Hoek Bouw gets a grip on planning and administration with one smart app
Van Hoek Bouw swapped Excel and separate forms for one smart app. Planning, time registration and trip accounting now come together in a central digital solution.

Introduction
About Van Hoek Bouw
Van Hoek Bouw is a transparent, versatile and sustainable construction organization that specializes, among other things, in large-scale concrete structures, utility buildings and private new construction.
Challenge
Separate documents and Excel
The workflow related to the planning and administration of Van Hoek Bouw employees did not meet all needs. The procedures were based on various forms and the planning was initially made in Excel. This resulted in rework, repetitive tasks and a lack of overview. The way of working was also error-prone and dependent on the experience and knowledge of individuals. Van Hoek Bouw had the ambition to tackle this process and go through our digital roadmap.
Solution
Capacity planning & administration app
- Dynamic planning module that provides daily insight into the staffing of employees on projects, and the available capacity within the organization.
- Time administration and automatic verification of scheduled and completed hours.
- Request leave and automatic processing of leave in capacity planning.
- Trip accounting and mileage registration
Outcome
Smart API links
The developed solution replaced the separate forms and documents with a single system. This system serves as a central platform where professionals, project leaders and administrative staff can exchange information with each other. By combining employees' acquired knowledge and experience with technological automation in the planning & administration app, VHB is effectively supported in its core tasks.
- Fewer errors
- Save time
- More insight

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