Smart growth with data and AI

Introduction

Passion for people and projects

Since 2006, De Gilde Group has been active in personnel mediation in technology. Today, more than 500 professionals work every day through De Gilde Group on a variety of projects.

What started in electrical engineering continued to grow into Civil Construction and Precast Concrete from 2017. Over the years, De Gilde Group has developed into a specialized partner that brings technology, craftsmanship and commitment together.

The core has always remained the same: passion for people and projects. Not only by providing professionals, but by completely unburdening clients on and around the project.

This personal approach forms the basis for their success and growth.

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Ambition

Grow safely, qualitatively and sustainably

The Gilde Group has a clear ambition: to keep growing without sacrificing safety and quality.

This ambition is already visibly supported by certifications such as the Safety Culture Ladder (step 3 original), VCU, SNA, SNF and ISO 9001.

At the same time, the market is under pressure. The demand for good professionals remains high and the complexity of projects is increasing. The involvement of De Gilde Group therefore goes beyond mediation alone. Their approach focuses on completely unburdening customers and intensive guidance for professionals throughout the entire process. It is precisely this personal approach that is their strength. And they want to keep it, even in the event of further growth.

Concretely, De Gilde Group faced three strategic challenges

• Limited integrated insight into candidates, projects and customers across multiple disciplines
• Increasing dependence on manual work and Excel summaries
• Need for reliable management information to ensure growth, safety and quality at the same time

That is why De Gilde Group wants to use technology as an accelerator. The central question was:
‍How do we make technology work for us so that we can continue to grow personally?

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Solution

From growth to a future-proof IT foundation

The rapid growth of De Gilde Group made it clear that existing systems were no longer adequate. To prepare the organization for the next phase, a scalable and future-proof IT landscape was needed.

Together with Flawless Workflow, we started mapping processes, systems and data flows. Not from the point of view of technology, but from the way De Gilde Group works and wants to keep working.

The focus was on:

• optimizing and simplifying processes
• designing a scalable IT landscape
• creating a data platform as a foundation for further digitization

The goal was clear: technology must work for De Gilde Group, so that employees can continue to focus their time and attention on professionals and customers.

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Data & AI as a strategic accelerator for recruitment

For a recruitment agency like De Gilde Group, Data & AI means above all: being able to better manage quality, availability and safety while the organization continues to grow. Here, data forms the connecting layer between professionals, projects and customers.

By bringing data from different disciplines together, you get a grip on questions that arise both internally and among customers. Think about questions like:

• Which professionals are currently available and meet all certifications?
• Where do bottlenecks arise in planning, staffing or lead time?
• Which projects involve increased safety or compliance risks?
• Where can we match customer demand and professional faster, better or smarter?

These questions formed the starting point for Flawless Workflow to define a strategy and associated KPIs together with De Gilde Group. KPIs that not only provide direction, but are also actively used in daily operations. As a result, decision-making shifts from separate Excel overviews and individual knowledge to current, reliable data that is shared organization-wide.

To make this structurally possible, one central data layer was chosen where all relevant information comes together. From this foundation, insights can be unlocked, questions answered and smart AI automation added.

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What the data & AI platform makes possible

The Data & AI Platform forms the basis for a number of concrete applications, including:

• 360° dashboards‍

One integrated view of professionals, projects, employability, certifications and safety.

• Talk to Your Data (TTYD)

Employees can ask questions about their data and get answers in normal language, without reports or Excel.

• Steering information for growth and safety

Insight into occupancy, lead times, risks and compliance across all disciplines.

• Preparing for AI solutions

Think of AI support with matching, planning, risk identification and process automation.

Flawless Workflow designed the ideal IT landscape and laid the foundation with the Data & AI Platform. From this central data layer, strategic KPIs are unlocked in dashboards, insights and workflows that directly connect to daily operations.

This not only shows how De Gilde Group performs, but also provides the opportunity to actively focus on growth, quality and safety.

Data, insights and smart automation work together as a whole and support the achievement of strategic goals while the organization continues to grow.

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Continuation

Ready for further growth

With the design of the new IT architecture and the Data & AI Platform there is a solid foundation for the next phase of De Gilde Group. The focus is now shifting from design to realization.

The implementation of the new systems will start in Q2 2026. Here is the end result:

• One central truth for data within the organization
• Less dependence on individual knowledge and manual processes
• Better decisions based on up to date, reliable information
• Room for further growth without losing personal attention

De Gilde Groep is grateful for the guidance and support of Flawless Workflow, both in the strategic phase and in the upcoming implementation. The collaboration is seen as a partnership that looked together at what is needed to remain future-proof.